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Exhibitor Kit

May 10, 2024

Hyatt Regency, Bellevue

KEY DEADLINES

SCHEDULE OF EVENTS

CougsFirst! Lead & Exhibitor Private Reception
Invitation Only

Hyatt Regency, Bellevue
900 Bellevue Way NE Bellevue, WA 98004
Cedar Ballroom
Thursday, May 9, 2024
6:00 pm - 8:30 pm

CougsFirst! Career Expo

Hyatt Regency, Bellevue
900 Bellevue Way NE Bellevue, WA 98004
Grand Ballroom
Friday, May 10, 2024
10:30 am - 1:30 pm

CougsFirst! Power Lunch

Hyatt Regency, Bellevue
900 Bellevue Way NE Bellevue, WA 98004
Regency Ballroom
Friday, May 10, 2024
11:30 am - 1:00 pm

WSU Keynote Address

Hyatt Regency, Bellevue
900 Bellevue Way NE Bellevue, WA 98004
Auditorium
Friday, May 10, 2024
3:00 pm - 4:00 pm

CougsFirst! Show

Hyatt Regency, Bellevue
900 Bellevue Way NE Bellevue, WA 98004
Grand Ballroom
Friday, May 10, 2024
4:00 pm - 7:00 pm

After Party

Flatstick Pub Kirkland, Moss Bay Hall, & Pop Culture Champagne Bar
Kirkland Marina
Friday, May 10, 2024
7:30 pm - 9:30 pm

*A complimentary shuttle bus will be provided based on first come first serve between the Hyatt Regency Hotel and the Kirkland Marina.  It will run continuously during the After Party. For the specific schedule, reach out to events@cougsfirst.org.

2024 Seattle Show - Email Header (1500 x 500 px)
Event Overview

CougsFirst! Lead and Exhibitor Packet should be used for the ease of show preparation and where the CougsFirst! brand is represented.

SHOW & CAREER EXPO LOCATION


CougsFirst! Show & Career Expo
Hyatt Regency, Bellevue
900 Bellevue Way NE Bellevue, WA 98004

Please review the Hyatt Regency Exhibitor Guidelines here.

For parking info and driving directions, click here.

SHOW & CAREER EXPO HOURS


CougsFirst! Career Expo
Friday, May 10th, 2024
10:30 am - 1:30 pm

CougsFirst! Show
Friday, May 10th, 2024
4:00 pm - 7:00 pm

*Please note that packing up your Career Expo booth before 1:30pm, or your Show booth before 7:00pm, will result in you not being invited back to exhibit next year.

Pre-Event

STAFF REGISTRATION


We ask that you register ALL exhibitor staff to include those working the booth and networking the Show floor. To increase your company exposure we encourage you to bring additional staff to capitalize on
networking opportunities.

Register all exhibitor staff no later than May 3, 2024.

IMPORTANT: Registering your staff prior to the Show allows for them to easily obtain a name badge indicating they are an exhibitor at the show.

We will also be hosting a reception for all Exhibitors and Sponsors. This event is invite-only and is intended to facilitate networking between fellow exhibitors and Coug companies.

There is no additional cost to attend, but all attendees must register by April 30, 2024.

HOTEL RESERVATIONS


Hyatt Regency, Bellevue
900 Bellevue Way NE Bellevue, WA 98004

Must book prior to April 25, 2024 to guarantee the CougsFirst! rate of $189/night. Rooms are based on availability.

Book Hotel Reservations, click here.

For hotel accommodation questions including needing more rooms in the chance the Hyatt Regency, Bellevue is full, please contact Jessica Duren.

SHIPPING


Hyatt Regency will accept shipping five days prior to the event. Click here for more info.

Please contact Jessica Duren if you plan to ship materials to the Hyatt Regency. Alternatively, you may hand carry freight on the day of setup.

SHOW & EXPO SERVICES


All Show services must be ordered directly through Hyatt Regency and in advance of the event, by Friday, April 26th, 2024.

If you are in need of Electrical, Audio/Visual services, or equipment, you must order directly from this link - click here for order form.

If you are in need of Furnishing services for the CougsFirst! Show, you must order directly from this link - click here for order form. 

If you are in need of Furnishing services for the CougsFirst! Career Expo, please contact Jessica Duren.

Your exhibit space will include complimentary Wi-Fi access.

COUGSFIRST! POWER LUNCH


In partnership with WSU's Carson College of Business, we will be hosting a Power Lunch on Friday, May 10th, from 11:30 am - 1:00 pm.

There will be a panel presentation on Generative Artificial Intelligence (AI) in Business, moderated by Carson College of Business Interim Dean, Debbie Compeau. Learn more here.

This event is paid-admission only, with the option to buy a full table (seats 10) or an individual seat. Reserve your spot as soon as possible - space is limited and this event will sell out.

LEAD RETRIEVAL WITH EXPO PASS


To enhance your exhibitor experience, consider purchasing Lead Retrieval for the CougsFirst! Show! Lead Retrieval is allows exhibitors to trade contact info and make real business connections with attendees.

Here's how it works:

  • A QR code is printed on each attendee’s badge.
  • Using Lead Retrieval, you can scan an attendee's badge to collect their contact info.
  • As soon as a badge is scanned, you can track who you are meeting and keep your team updated on new leads.
  • After the event, download all your leads and add into your CRM database.

Lead Retrieval is an optional, additional cost that is separate from your booth registration and is managed directly through Expo Pass for payment and support. The cost is $250 per booth and can be purchased by following these directions.

Logistics

EXHIBITOR BOOTH


  • 8' x 10' booth space
  • 6' white draped table
  • Two chairs
  • Company ID sign
  • 8' high draped back-wall and 3' high draped side walls*
  • Complimentary Wi-Fi access

*Career Expo booths will not include side walls

**CougsFirst! Cancellation Policy, click here

NOT INCLUDED: Electrical power and AV rental equipment must be ordered separately and in advance. Deadline to order is May 9, 2024.

SET-UP


CougsFirst! Career Expo
Thursday, May 9th, 2024
7:00 pm - 9:00 pm

Friday, May 10th, 2024
8:30 am - 10:30 am

CougsFirst! Show
Friday, May 10th, 2024
2:30 pm - 4:00 pm

Hyatt Regency garage access is available for all normal sized vehicles. Vehicles pulling hitches, or trailers, won't fit. For the loading dock, a semi-truck can be used, but there must be an experienced driver because of the angle.

Please click here for Hyatt Regency Freight Load-in and Load-out info. Continue scrolling for more information on parking.

Email Jessica Duren if your vehicle is taller than 6'10".

MOVE-OUT


CougsFirst! Career Expo
Friday, May 10th, 2024
1:30 pm - 2:30 pm

CougsFirst! Show
Friday, May 10th, 2024
7:00 pm - 9:00 pm

Please click here for Hyatt Regency Freight Load-in and Load-out info. Continue scrolling for more information on parking.

STORAGE


During the event empty cases and crates must either be kept inside your booth space or stored off-site.

Cases, crates and boxes containing materials cannot be stored on the loading dock. There is NO accessible storage.

Floor Map

SHOW & CAREER EXPO FLOOR MAP


You should receive communication from CougsFirst! or Jessica Duren about selecting your booth space. We recommend selecting at least your top 3 locations to ensure you end up with a space you are happy with. In the case that none of your preferences are able to be accommodated, Jessica will reach out to discuss additional options.

All booths will be filled on a first-come, first-serve basis. If you haven't selected your booth space or submitted preferences by April 19, 2024, you will instead be assigned.

*Please note that all booths that will be sampling alcohol (i.e., Wine, Beer, Cider, etc.) will be assigned randomly across the Show floor in order to distribute traffic.

Marketing & Promo

HELP US PROMOTE THE SHOW


Let's spread the word to Coug nation that this is the biggest WSU event of the year in the Seattle region!

Please use these approved promotional graphics to share on your social media networks and company newsletters. Feel free to add it to your website as well.

COMPANY INFORMATION


You should have submitted your company logo while registering your booth. If you have not submitted this file, or you need to update the file submitted, please contact Corissa Cruzen. Your logo must be received by April 19, 2024 in order to be included in the Show brochure and on the website.

Click here to update your logo

IMPORTANT: Logo files need to be high-resolution (300 dpi). We will accept logos in the format of .ai, .eps, .jpg, or .png.

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